An online toolkit for event organisers

  • Porthcawl Splash Up
    Porthcawl Splash Up
  • Porthcawl Interceltic Festival
    Porthcawl Interceltic Festival
  • Traders at the farmers' market
    Farmer's Market
  • Porthcawl Interceltic Festival
    Porthcawl Interceltic Festival
  • Wiggle Bike Ride Wales
    Wiggle Bike Ride Wales
  • Crowds at Elvis Festival World Record Attempt
    Crowd at Elvis Festival World record attempt
  • Wiggle Bike Ride Wales
    Wiggle Bike Ride Wales
  • Elf-Steddfod
  • This is Your Heritage ladies in costume
    This is Your Heritage
  • Elf-Steddfod

Event Plan

Now that you have a good idea of what your event will be and who is going to attend, you should now be ready to start creating an event plan.  You can use the template within the toolkit to help you andf you will find helpful information to help you complete the template throughout this site.

The event plan will be an extremely useful tool for you to update as you go along including everything you have agreed as a team and any changes or issues that come up as your event progresses. 

In your event plan, you can agree dates and deadlines and who is responsible for everything. Have regular meetings to progress and update the plan and keep everyone up to date, clear about expectations, timing, challenges and opportunities.

Your event plan can be used to help you secure any approvals, licenses and permissions you might need to host your event too. 

You can send your plan to the Tourism Team if you would like some feedback or you would like any further advice.

An event plan helps other organisations, such as the local authority or your funders, to better understand your plans and how you are progressing.

Here are some things for you to think about when completing your event plan:

  • Venue
  • Stakeholders
  • Timing
  • Legal Issues
  • Safety Plans
  • Insurance
  • Equipment
  • Parking
  • Security and Crowd Control
  • Signage
  • Food and Beverages