An online toolkit for event organisers

  • Porthcawl Splash Up
    Porthcawl Splash Up
  • Porthcawl Interceltic Festival
    Porthcawl Interceltic Festival
  • Traders at the farmers' market
    Farmer's Market
  • Porthcawl Interceltic Festival
    Porthcawl Interceltic Festival
  • Wiggle Bike Ride Wales
    Wiggle Bike Ride Wales
  • Crowds at Elvis Festival World Record Attempt
    Crowd at Elvis Festival World record attempt
  • Wiggle Bike Ride Wales
    Wiggle Bike Ride Wales
  • Elf-Steddfod
    Elf-Steddfod
  • This is Your Heritage ladies in costume
    This is Your Heritage
  • Elf-Steddfod
    Elf-Steddfod

Contingency Plan

Contingency Plan

Think about what might go wrong on the day and plan ahead to deal with each potential situation. It does not need to be complicated: the shorter and simpler, the better. Set out in a clear statement: 

  • The action to be carried out if these emergencies happen
  • Who is to take that action
  • How you will let the right people know what is happening.
  • At what stage during an incident control will be passed to the emergency services.

 Some things to think about might include:


  • Who's responsible
  • Public / Community Safety
  • Barriers, staging & structures
  • Areas off-limits to the public
  • Fire fighting
  • Evacuation Procedures
  • Staff safety
  • Food safety
  • Drinking water provision
  • First Aid/Illness
  • After the event
  • PAT tested electrical equipment
  • Risk assessment and risk management
  • Records, and keeping the risk assessment up-to-date as the event develops
  • Security
  • Accidents
  • Overcrowding